Details

 

Job title

 Engineer  Contracts (Operation)

Grade

Stream

 RPI

Function

 Procurement - Contracts

Location

Oman -Sohar

Budget control

*OPEX and/or CAPEX and/or Revenue amount as relevant*

Reporting to

Manager Operation

Direct Reports

0

Job purpose

Analyses and executes the full contracts cycle for Operation Services at RPI & Plastics, including, but not limited to contract preparation, tender specifications, business demands, technical and commercial standards to meet end user’s timelines in order to contribute with the reliable Operation services for the designated OQ’s RPI & Plastics assets.

The position will act in accordance with the Group’s Mission, Vision, Values & Strategies, as well as, policies, guidelines and international standards, supported by an IT Technology platform, HSE standards, Omani’s government & other legal justifications, and best international practices in consonance with national objectives.

Main tasks and responsibilities

• Create contracts plans well ahead for Operation Contracts in order to meet end user’s timelines.
• Coordinate with other team members to collect all Operation Contracts.
• Check the synergy between them and unify the common ones before starting tendering processes.
• Perform the development of tender specifications for Operation Contracts in-line with business expectations, risk perspective and applicable laws.
• Execute the full contract cycle from pre-award to post-award and carry out the contract (includes the tender-board approvals).
• Draft complex contracts and commercial terms and conditions to best serve and protect the company interests (includes technical recommendations).
• Respond to all clarification requests during tendering period.
• Align with end user for conducting technical evaluation; take responsibility for conducting commercial evaluations.
• Conduct negotiations with vendors to realize the total economic value to the company considering quality and cost.
• Support tendering activities and contract management activities in alignment with the organization's policy and code of ethics to ensure the right contracts are in place to deliver value to internal customers.
• Support the management of contract disputes to ensure fair and timely resolution with vendors. This includes escalation of disputes where needed with the support of legal.
• Build and maintain relationship with suppliers within the region to ensure positive, constructive and cost-effective commercial agreements for the company.
• Monitor market trends and provide accurate supply information to internal customers.
• Continuously update the tracking tool with the latest tendering / contracts’ information and details.
• Maintain HSE as a priority through compliance with HSE rules. Ensure that all contracts are fully compliant with company HSE policies.
• Collaborate with the ICV team to ensure that In Country Value (ICV) are in place wherever it’s applicable.
• Promote and encourage the continuous learning and development among team members including knowledge sharing activities.
• Contribute to the development and implementation of departmental policies, systems, processes, procedures and controls. Continuously identify and recommend improvements while ensuring compliance with the group guidelines, international / local standards and relevant legislation.
• Support the integration program as needed.
• Operation Contracts includes preventive & corrective maintenance, overhauling, equipment supply, Operation manpower support, fabrication, HVAC maintenance plant related, rotating, static, and electrical, instrument, T/A, etc.
• Report on contract specific indicators and KPI’s to relevant stakeholders within the procurement function, upstream, downstream functions.
• Maintains a list of “good” and “poor” performing Operation contractors based on contract performance reviews.
• Execute Vendor selection and approval for pre-award activities.
• Operation supplier Relationship Management (SRM) program for key vendors.
• Contract compliance for Operation contracts including the monitoring of SLAs with vendors and ensure contractual obligations are met.
• Support stakeholders by giving advice on claims related with Operation vendors for early resolution
• Troubleshoot all Operation vendor problems and present to management as required.
• Execute insurance certificate for Operation Contracts,
• Execute the performance bond management related to Operation Contracts

Key interactions

Internal: Finance , Commercial & Downstream / RPI & Plastics / Maintenance

External: Staffing specialized Contractors, Vendors & Suppliers

Notable Working Conditions. Office environment, intensive computer screen use, sporadic visits to operation site, traveling, when possible and needed.

Education requirements

Bachelor’s Degree in, Engineering, Production Operations Management, Supply Chain or equivalent.

Professional Certifications such CIPS is an added advantage. Master’s degree, MBA or any special certifications related to the role is an added advantage.

Language

Excellent knowledge of written, read, and spoken English (required)

Background and knowledge

Competencies and skills

Both:

• 5-7 years of experience
• Experience working in international markets is an added advantage.
• Deep understanding of tender law and tender procedures.
• Working knowledge of Microsoft, Excel, Power point, Word and ERP systems.

Soft:

• Highly    organized,    detailed    oriented    and    ability    to     work independently.
• Strong verbal and written communication skills
• A strong work ethic based on a strong desire to exceed expectation.
• Ability to work with remote teams, in multicultural environment
• Strong Communication skills (including verbal and written).
• Analytical skills.
• Strong Negotiation skills.

Technical:

• Computer Literacy including MS Office
• Tendering planning skills.
• Contract OMT skills